Workspace management

Spaces booked, spaces used. For real.

Interactive floor plans, meeting room and resource booking, mandatory check-in to kill no-shows and automatic waitlists. Plus an AI that turns how your spaces are used into clear insights — so you always know what to optimise.

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  • Interactive floor plans
  • Check-in via link or QR
  • AI insights & analytics
  • Italian-made, support in Italian

What makes Skalenda different

Not another booking tool. A platform that solves the real problems.

See your spaces at a glance, kill rooms booked and never used, learn from the data what to optimise: Skalenda tackles each problem head-on.

  • Interactive floor plans

    See all your spaces at a glance on interactive floor plans and book straight from the map: rooms and resources available today, desk booking coming soon.

  • Mandatory check-in to kill no-shows

    Every booking requires a check-in via link or QR code. If nobody confirms within the timeout, the room is released for whoever actually needs it.

  • AI insights & analytics, in plain language

    "Which rooms are most underused? How many no-shows this month?" Skalenda answers in natural language with the AI model you connect and turns usage data into clear insights, with ready-made charts when you want to dig deeper.

  • Automatic waitlists

    When a room is full, join the queue with one click. When it frees up, you get an email and confirm in seconds. No manual refresh, no "I missed the slot".

  • Calendars always in sync

    Two-way sync with Microsoft 365 and any CalDAV calendar. Access to your calendars stays encrypted and safe.

  • Data security and isolation

    Each customer's data lives in an area separate from the others: no sharing, full isolation, and GDPR from the foundations.

Interactive floor plans

See your spaces at a glance

An interactive map of every floor: rooms, desks and resources with real-time availability. Find the right space and book straight from the floor plan, no scrolling through lists and calendars.

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AI insights & analytics

Understand your spaces, without reading a report

Ask in plain language "which rooms are underused?" or "how many no-shows this month?" and get a reasoned answer with ready-made charts. The AI turns real usage into decisions.

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Team in a meeting reviewing a space-utilisation dashboard on screen

Mandatory check-in

Booked rooms that actually get used

Every booking is confirmed with a check-in via link or QR. If nobody confirms within the timeout, the room is released and whoever is on the waitlist gets it. No-shows drop and spaces stay free for those who need them.

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Empty Skalenda meeting room ready for a new booking with check-in

Book any space in your office

Meeting rooms, desks and shared resources: find and book every space from one platform, with interactive floor plans and real-time availability.

Book the right room in seconds

Real-time availability, mandatory check-in to kill no-shows and automatic waitlists: the booked room actually gets used.

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Who Skalenda is for

Built for the people who run shared spaces every day

From an SMB with two rooms to a university with fifty. Skalenda adapts to the schedules, roles and flows you already have.

  • Companies and SMBs

    Meeting rooms, desks and shared resources organised without spreadsheets or email chains. Per-department limits, per-room rules, per-floor analytics.

  • Coworking and business centres

    Per-tenant branding, custom hours per room, client-company management with hour limits. Your members book themselves; you see everything.

  • Schools and universities

    Classrooms, labs, libraries bookable 24/7 with check-in. Granular roles for faculty, staff, students. Aggregate data for management.

  • Public sector and government

    Isolated data per organisation, configurable retention periods, documented legal basis for every data point: the typical requirements of Italian public administration are already in the product.

Integrations

Works with the calendars you already use

Skalenda bookings show up directly in your team's calendar. Two-way sync, encrypted access, zero copy-paste.

  • Microsoft 365

    Sign in with your Microsoft account and keep your Outlook calendar always in sync. Compatible with corporate accounts and Business/Enterprise licences.

  • CalDAV

    Apple iCloud, Fastmail, Nextcloud and any CalDAV calendar. You connect with your own credentials, always encrypted.

Access to your calendars is always encrypted: no plain-text credentials, ever.

Security and GDPR

Your data safe, your auditors happy.

Skalenda separates, encrypts and documents. A platform that passes internal audits and public-sector reviews without acrobatics.

Read the full security details
  • Each customer's data lives in a separate, reserved area
  • Passwords, sessions and calendar access encrypted with modern standards
  • GDPR documented data by data: ready to hand to your DPO
  • You decide how long to keep the data. Full deletion when needed

Pricing

Transparent, tailored to your resources

Simple, transparent pricing: €7 per resource per month, everything included. Choose annual billing and save 25%.

  • Every feature included, in every plan
  • Flat price: €7 per resource per month, the same for everyone
  • Monthly or yearly, however you prefer
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Ready to start?

Let's see together if Skalenda fits

In 30 minutes we understand your workflows and show you the product on your real use cases.

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