Solutions · Desks
Flexible desks and hot-desking, on the floor plan
Assign and book desks straight from the office floor plan, optimise occupancy and support flexible work. Coming soon.
Request a demo-
Book from the map
Choose where to sit straight on the floor plan: see which desks are free, busy or reserved, floor by floor.
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Optimised occupancy
Spread people across real spaces, cut empty desks and understand how the office is actually used.
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Flexible work
Hot-desking, assigned or mixed desks: rules per team and department, without shared spreadsheets.
Booking a desk, in 4 steps
From the map to the desk, with no emails or shared spreadsheets.
- 1
Pick the day
Open the floor plan and set date and time.
- 2
Find the spot
See free, busy and reserved desks in real time.
- 3
Book
Book your desk — or several desks together for the team.
- 4
Check in with QR
At the desk you confirm with a QR: if you don’t show up, the seat is freed.
Understand real usage, optimise the space
Cut the square metres, not the people: occupancy data shows what you actually need.
Reports per floor and period, with aggregated data ready to share.
Book several desks together
A team coming in the same day? Select and book up to 4 desks at once — even adjacent ones — with a single confirmation.
- Up to 4 desks per booking
- Pick adjacent seats for the team
- One confirmation and one check-in
Every desk, configured in detail
Rules and info per desk: where it is, hours, check-in and more.
Location & details
Identifier, capacity, floor and building: every desk is mapped where it really is.
Hours
Opening and closing hours of the desk.
Visibility & bookability
Activate the desk (visible to users) and decide whether it’s bookable.
Check-in
Require check-in with lead time and timeout: if you don’t show up, the desk is freed.
Recurring bookings
The same seat repeated over several weeks, with a maximum limit.
Moderator approval
Bookings can require a moderator’s approval before being confirmed.
Photos
Add photos to recognise the desk at a glance.
What each desk offers
The amenities on hand help pick the right seat.
- Monitor
- Projector
- Whiteboard
- Video conferencing
- Conference call
- Air conditioning
- Natural light
- Wheelchair access
- Catering
- Recording equipment
- Audio system
- WiFi
- Power outlets
- Coffee machine
Frequently asked questions
Can I assign fixed desks to some people?
Yes. You can mix assigned desks and hot-desking, with rules per team, department and role.
Are desks available already?
Desk booking is coming soon. Meeting rooms and equipment are bookable today.
How do I see office occupancy?
From the real-time floor plan and usage statistics, with data aggregated per floor and period.
Ready to start?
Let's see together if Skalenda fits
In 30 minutes we understand your workflows and show you the product on your real use cases.