Features

Everything you need to actually fill the rooms

Six product areas, each designed to solve a concrete problem for people who manage shared spaces.

With Skalenda you book and use every space in the office

Booking and timeline

Real-time availability, per-room hours (including 24/7), configurable buffers and min/max duration. Drag & drop and resize on the timeline, automatic extension if the room is still free.

  • Day, week and month views
  • Horizontal or vertical layout (preference saved)
  • Room photos with lightbox, amenities and capacity
  • Out-of-hours slots dashed and non-clickable

Mandatory check-in to kill no-shows

The room is automatically released if nobody confirms the booking. Configurable per room, with timeout and lead time set by the admin.

  • Check-in via direct link or QR code scan
  • Configurable timeout (default 15 minutes)
  • Configurable check-in lead time per room
  • No-show tracking in the analytics

Smart waitlists

When a slot is taken, the queue keeps the order of arrival. As soon as it frees up, the first in line gets an email and confirms in one click, within a few minutes.

  • Queue in order of arrival, with a per-room max size
  • Immediate email notification when the slot frees up
  • Quick confirmation within a few minutes (default 5)
  • Queue visibility from the admin panel

AI analytics in plain language

Ask in natural language "Which rooms are underused?" or "How many no-shows this month?" and get reasoned answers with charts. Admins only: connect the AI model you prefer and it sees only aggregated data — no PII.

  • Analytics and AI restricted to administrators
  • Ready-made charts on utilisation, no-shows and most-requested rooms
  • Queries saved and shared between admins
  • No data leaves Skalenda beyond anonymous aggregates
  • Bring your own AI key (BYOK): the model runs on your account

Synced calendars

Skalenda bookings show up in your team's calendars. Room availability flows in from external calendars: if you blocked a slot in Outlook, Skalenda won't offer it.

  • Microsoft 365 / Outlook
  • CalDAV (Apple, Fastmail, Nextcloud and others)
  • Two-way sync
  • Calendar access always encrypted

Administration and roles

Three roles (SuperAdmin, Admin, User) with granular permissions. Bulk user import via CSV, per-tenant email branding, full security configuration.

  • SuperAdmin / Admin / User with distinct permissions
  • CSV user import with automatic email
  • Per-tenant email branding (sender, logo)
  • Email, access code and session configuration

Ready to start?

Let's see together if Skalenda fits

In 30 minutes we understand your workflows and show you the product on your real use cases.

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